Journal entries

Journal entries are posted automatically from your billing activity. To understand how they are produced — the debits and credits behind each billing event — see how entries are computed. This page covers where you read them. There are two surfaces, and they answer different questions: The drill-down also opens from an invoice, via View in ledger on any of the invoice’s journal entries.

​

Journal tab

The Journal tab lists every journal entry in the ledger, most recent first. Click any row to open that entry in a side modal, with the entry detail described below.

​

Filters

• Status — Posted or Draft
• Account — only entries touching a given GL account
• Entry date — a start and end date
• Rule — the accounting rule that generated the entry
• Search — search by invoice number, customer, or amount

​

Export

Click Export at the top of the Journal tab to download a general ledger XLSX. The export respects the filters currently applied — status, account, and the entry date range — so you can scope it to a single account, a specific posting state, or any date window.

​

Journal entry lines drill-down

This view answers a per-account question, so it always opens with an account and a quarter in context. Open it from the Ledger tab (expand an account, then click View journal entry lines) or from an invoice’s View in ledger action. It is a side panel split in two:

• Left — a paginated list of the journal entry lines posted to the selected account during the quarter
• Right — the full entry detail for the line selected on the left

The header shows the context: [Code] - [Account Name] / Journal entry lines / Q[N] YYYY. Each row on the left represents a single line and shows: Filter the list by Type (Debit or Credit), by Date range within the quarter, or search by invoice number, customer, or amount.

​

Entry detail

Both surfaces show the same entry detail — as a side modal from the Journal tab, and in the right-hand panel of the drill-down. Journal entry details covers the entry itself:

• Entry date and status (with the posting date if posted)
• Related records — customer, subscription, invoice — when applicable
• Original currency, exchange rate, and exchange rate date, shown only when the rate is not 1

Journal entry lines lists every debit and credit of the entry: A bold Total row closes the table — debits and credits always match. When an entry has lines across multiple products, lines are grouped by account with each product shown as a sub-row. In the drill-down, the line selected on the left is highlighted here.