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Most journal entries in Hyperline are generated automatically from billing events — invoices, payments, credit notes, and revenue recognition. A manual journal entry lets you post your own balanced entry directly to a ledger, for activity that has no invoice behind it. Use a manual entry to record:
  • Opening balances when you start using a ledger
  • Adjustments such as accruals, reclassifications, or period-end corrections
  • Corrections to accounting activity that wasn’t produced by an invoice
Posting a manual entry requires the accounting_adjust permission. Entries are posted immediately — there is no draft or reversal step. To undo a manual entry, post the opposite entry.

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Post a manual entry

  1. Open the Journal entries view for the ledger you want to post to.
  2. Click Post journal entry.
  3. Set the Entry date and a Description (up to 500 characters).
  4. Add at least two lines. On each line, pick an Account and enter an amount in either Debit or Credit — a single line carries one side only. Click the switch icon on a line to flip its amount between debit and credit.
  5. Check the totals. Total debit must equal total credit; the totals turn red while the entry is unbalanced.
  6. Click Post entry.
Posting a balanced two-line manual journal entry

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Accounts managed by Hyperline

Some accounts don’t appear in the account picker on the entry form. As the form notes, accounts managed automatically by Hyperline from invoices and payments are hidden from manual entries. This applies to your accounts receivable. A/R driven by invoices is a control account: its balance always equals your outstanding customer invoices, net of payments and credit notes, and Hyperline keeps it reconciled to those invoices. A manual entry has no invoice behind it, so posting one to a managed A/R account would break that reconciliation. To protect it, any account used in an accounts-receivable role by an accounting rule is hidden from the entry form.
To record a receivable by hand, create your own separate receivables account in the chart of accounts and post there. Both accounts still add up to your total accounts receivable on the balance sheet, and the entry stays balanced — so your balance sheet and P&L remain correct.Keep in mind this manual account is yours to reconcile and clear, and it won’t appear in the invoice-based aging.
To correct invoice-driven activity, use the matching document rather than a manual entry: issue a credit note for a wrong invoice, or fix the payment for misapplied cash. The document posts the correcting entry for you and keeps A/R reconciled to your invoices.

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Revenue recognition on a manual entry

When one of your lines credits a deferred-revenue account (tagged Deferred revenue in the account picker), a Revenue recognition section appears on the form. Setting up a recognition schedule is required — deferred revenue is a liability that must be released over time, so Hyperline won’t let you post the credit without telling it how. You can defer revenue on one credit line per entry. To spread revenue across several deferred accounts, post them as separate entries. In the recognition section you set:
  • Recognition method — Point in time (recognise the full amount on a single Recognition date) or Over time (spread it evenly between a Start date and End date, at the Schedule you choose: daily, monthly, quarterly, or yearly).
  • Revenue account — the account the revenue moves to as it is earned.
A live preview lists the recognition slices — each period and amount — before you post. For the full mechanics of each method, see revenue recognition.
Post the deferred credit to a dedicated deferred-revenue account you control, and check you aren’t recognising the same revenue twice — once here and once from an invoice.
Revenue recognition section on a manual entry crediting deferred revenue

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After posting

A manual entry sits in the ledger alongside automatically generated entries, with a few markers that set it apart:
  • It carries a Manual tag in the journal entries list.
  • The Source filter lets you show only Manual or Auto-generated entries.
  • The entry’s detail panel shows its origin (manual) and the user who created it.
Manual entries are included in the general ledger export and, when they carry a recognition schedule, appear in the revenue waterfall with a manual origin.
Is something still unclear? Don’t hesitate to reach out to our team via the in-app chat if you need additional support.