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If you did not already configure your invoices during the initial onboarding process, you can do it anytime from Hyperline’s interface, from the Settings pages.

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Business

In the Business section, you can customize your brand’s logo and color that will appear on your invoices. You are also required to fill in the trade and legal names of your company, your tax ID (if applicable), and the postal address that will appear on the invoices. These details are required to make your invoices legally compliant.
We provide you with a real time preview on the right of the screen so you can see how your changes are affecting your invoice design.
Click on Save changes once you are done.

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Invoicing

You can customize settings that will apply to all generated invoices. New configurations will be applied to invoices generated after the changes are saved.

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Invoicing number

You can customize how your invoices will be numbered. This is done in Settings, in the Invoicing section.
Each invoice must have a unique number. These numbers should follow a sequential order. This is a legal requirement that applies internationally. Hyperline lets you however choose the invoice number pattern you want to use.
The {number} variable is mandatory. You can then add any text, the year variable {YYYY}, the month variable {MM} and/or the day variable {DD} to customize the invoice number format. As legal requirements vary from country to country, and are sometimes industry-specific, we leave a space for you to add any relevant legal information to your invoices. Check in with your legal and accounting teams if needed to make sure you include all necessary information here. It can go from tax specificities to penalties applied if the invoice is not paid on time, to anything else.

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Additional information

You can insert here any additional information you’d like to provide. It could be details about your invoicing policy (late payment fees, conditions, etc.) or mentions about taxes if relevant. By clicking the globe icon on the right side of the text area, you can translate both the legal and additional information into multiple languages. The relevant language will be automatically selected when the invoice is generated.

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Template variables

Invoice-family text fields support template variables that are replaced with the corresponding value when the document is generated. Supported fields include:
  • Invoice footer, additional information, and late fees
  • Credit note footer and additional information
  • Custom document footer and additional information
  • Custom note on invoices and on the subscription invoicing options form
For example, a footer set to Please reference {{invoiceNumber}} and subscription {{subscriptionId}} in your payment. will produce a fully populated line on subscription-generated invoices, while {{subscriptionId}} is omitted on standalone invoices that aren’t linked to a subscription.
Quote footers and quote or contract templates don’t support {{subscriptionId}}, because a quote isn’t yet tied to a subscription.