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Invoices in Hyperline

Hyperline provides a simple and versatile invoicing solution to automate your invoicing, no matter the pricing model or the currency. Automate recurring billing or create one-off invoices on demand for your customers. Hyperline automatically computes line items for invoices corresponding to products in the assigned plan. You manage invoices in the Invoices section of Hyperline. You can configure your invoice in the Settings pages.
Invoice numbers always follow a sequential pattern (learn more in the invoice configuration).
Invoices always feature:
  • A creation date
  • A due date
  • The invoice status
  • The invoice category
  • The payment method
  • The total amount for the transaction, including VAT if applicable
  • Names and addresses of both parties
  • Legal information (if you added any in the Invoice settings)

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Invoice language

Hyperline invoices are currently available in English, French, German, Italian, Spanish, Polish, Portuguese and Dutch languages. Hyperline generates the invoice in the primary language of your country for legal and accounting purposes. However, depending on your customer’s language preference, you or they can download the invoice in their preferred language.

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Invoice customer address

Invoices created before you change a customer’s address keep the previous address. Any change made to an invoice through the Edit action automatically updates the customer’s address.

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Invoice payment method

Hyperline uses the customer’s default payment method when creating an invoice. While an invoice is not paid, you can update it.

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Invoice status

Draft Represents an editable invoice. Hyperline only uses this status before the invoice is finalized (ready to pay). A draft invoice is generated without a number. Open Displays when your customer is assigned a metered subscription. Hyperline creates an open invoice (generated without a number) in the background and updates it regularly to represent the latest consumption. Grace period Displays when a metered subscription has closed. During the grace period, the invoice isn’t charged, and you can make modifications manually until the end of the grace period. A grace period invoice is generated without a number. To pay The invoice is finalized (a number is assigned) and is pending payment. Hyperline automatically charges invoices attached to an automated payment method. Invoices paid by bank transfer remain in this status until you mark them as paid. Late The invoice has passed its due date and has not been fully paid yet. This status helps you identify overdue invoices that require follow-up. Partially paid The invoice has been paid only partially (only for transfers). See the Reconciliation page for more details. Paid The invoice is fully paid and now has a settled date. You can book-keep it. Pending consolidation The invoice is held, waiting to be merged into a daily consolidated invoice for a customer that has consolidated invoicing enabled. It has no invoice number yet and hasn’t been charged. Consolidated The invoice was merged into an aggregate consolidated invoice. It links to the aggregate via linkedInvoiceId. Hyperline keeps the source for record-keeping and charges the aggregate. Learn more in consolidated invoicing. Missing payment info Hyperline hasn’t tried to process the invoice because the related customer doesn’t have a payment method. Error Payment failed and no automatic retries or eligible fallback methods remain, or the failure requires manual action. Learn more about handling payment errors. Uncollectible Represents an invoice that cannot be collected due to reasons like bankruptcy, disputes, or prolonged nonpayment. Marking an invoice uncollectible keeps it in this status for record-keeping, cancels future scheduled automated payments, and triggers the accounting write-off for its outstanding balance. It does not refund or reverse settled payments through the payment provider. You cannot mark an invoice uncollectible while a payment is processing, but you can still mark it as paid if you collect funds later. Voided The invoice has been voided and is no longer valid. Hyperline keeps voided invoices for record-keeping purposes, but they have no financial impact. Closed The invoice has been closed without payment, typically because there was nothing to bill after the grace period ended (for example, when all metered items resulted in zero usage).

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Invoice categories

Refund - The related payment has been refunded. A credit note has been issued. One-off - Describes a one-off invoice. Subscription - Describes an invoice that is part of a subscription. You can filter invoices by category in the Invoices page using the Category filter dropdown.

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Invoice filters

Outstanding - Invoices that have been only partially paid and are still awaiting payment. Late - Invoices with past due date and not fully paid yet. Paid - Fully paid invoices. Refunded - Refunded invoices.

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View invoices by customer

You can view all the invoices for a specific customer by going to Customers, selecting one customer and clicking the Invoices tab.

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Accounting

If the accounting module is enabled, the invoice detail page carries an Accounting section showing how that invoice was recorded in your books:
  • The journal entries posted for it: at issue, at settlement, and on any credit note
  • The recognition schedules created for its line items, when revenue is deferred. Lines recognized from the subscription’s contract show a callout instead of their own schedule. See contract-based revenue recognition
Where an invoice’s entity has more than one ledger, a selector lets you switch between them. The same invoice can post to a statutory and a management ledger with different accounts. View in ledger next to Journal entries opens the Journal tab filtered on this invoice.

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Send recurring invoices

Hyperline automatically generates recurring invoices from subscriptions. For this, you need to assign a subscription and start a subscription to a customer to trigger recurrent invoicing. Recurring invoices can have different amounts or the same amounts each time, depending on the pricing model (pay-per-use is more likely to vary over time than monthly fixed-price subscriptions).

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One-time payments

Hyperline generates one-off invoices for one-time payments, such as onboarding fees, unique license fees or any other product you create from the Product catalog section. Whatever its usual pricing model, Hyperline charges the product as a fixed amount (quantity × unit price). To charge a one-time payment:
1

Go to the Customers page

Select the customer you want to charge.
2

Click Action and Charge one-time payment

3

Select the issue date for your invoice

  • Immediately: Hyperline sets the date to today and charges your customer’s payment method directly
  • Checkout completion: Hyperline creates a checkout link for your customer to pay with. The issue date will match the payment date
4

Select the product, the name and the price for the one-time payment you want to apply for this customer

If none are set by default, you can still visit the Product catalog page to create new products.

You can also add coupons to apply a specific discount to your invoice

  1. If you select Immediately, Hyperline creates the invoice instantly with a Paid status.
  1. If you enabled the checkout session, Hyperline creates an invoice with a Draft status until the customer pays through their checkout page.
You can generate one-time payment invoices for a customer who already has an ongoing subscription with recurring invoices. Alternatively, you can generate one-time payment invoices for a customer without an active subscription.