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A ledger is a set of books attached to one of your invoicing entities. All journal entries, accounts, and accounting rules are scoped to a ledger. You can create multiple ledgers per invoicing entity to maintain separate books for different purposes, such as statutory reporting, management accounts, consolidation adjustments, and so on.

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Create a ledger

To create a ledger, go to Accounting and click Create ledger.
Configure the following fields, in this order:
  • Name: a label to identify the ledger (e.g., “Statutory – IFRS”, “Management”)
  • Type: the starting chart of accounts and configuration to apply (see ledger types below)
  • Invoicing entity: the entity this ledger is attached to
  • Currency: the functional currency for this ledger; amounts in other currencies are converted using the exchange rate at invoice time
  • Fiscal year end: the last month of the fiscal year, December by default. The reports use it to split the prior years result from the current year result
  • Pattern for journal entries: the numbering format for journal entries (e.g., JE-{YYYY}-{number}). The pattern accepts {number} (required, the sequential counter), {YYYY}, {MM}, and {DD}
If you plan to sync this ledger with an external accounting provider, select the account standard that matches your provider’s chart of accounts. This simplifies the account mapping later.
A new ledger starts empty: it posts nothing for billing activity that happened before it was created. See Getting started for how to have past periods replayed into it.

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Ledger types

Hyperline supports the following ledger types, each pre-configured with a matching chart of accounts: Each ledger maintains its own chart of accounts, rules, and journal entry sequence independently.

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Edit a ledger

Accounting > Settings opens with a read-only Configuration block summarizing the current ledger. Click Edit there to change its name or journal entry pattern. If the block shows an actions menu (⋯), Edit is inside it. You can’t change the type, invoicing entity, currency, or fiscal year end once you create the ledger. The Configuration block also shows Closed through, the last month closed on the ledger. See Period close to close and reopen months.

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Delete a ledger

To delete a ledger, open Accounting > Settings, open the command menu, and click Delete ledger. Deleting a ledger permanently removes its accounts, rules, and journal entries.
You can’t delete the primary ledger.
Deleting a ledger is irreversible. Make sure you no longer need the ledger’s history before proceeding.