Invoicing entities

Invoicing entities let you manage multiple billing profiles under a single Hyperline account. Each entity shares the account configuration (products, plans, events, coupons, and integrations). However, each entity has its own distinct invoicing settings (business information, invoice legal information and terms, tax setup and default payment methods). This makes it easy to centralize your global billing configuration while customizing how each entity invoices its customers, whether you’re operating across countries, business units, or brands. You can also use the API Reference to create and manage invoicing entities.

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Create invoicing entity

You can create invoicing entities from Settings by clicking your company name while browsing an invoicing entity subpage. You can create an unlimited number of invoicing entities. An invoicing entity has its own invoicing settings:

• Business information: it can have its own trade name, logo and brand color, billing address, accounting currency, default timezone and languages. This is useful for companies operating under different business names in different countries.
• Invoicing: Activate e-invoicing, add different invoicing patterns and legal information, payment terms, initiation delay, grace period for invoices, credit notes and documents. You can also override the reverse-charge legal statement printed on reverse-charge invoices per invoice language. The Credit notes section also includes the Allow credit notes without an invoice switch, which controls whether you can create standalone credit notes for the entity (allowed by default). This is helpful if your different entities have their own legal constraints or ways to operate business.
• Taxes: Select the tax engine (Hyperline, Anrok, manual), activate automatic tax collection, configure customer tax identifiers, and manage tax mappings.
• Payment methods: Select available payment methods and the default payment provider or bank account for each of them. For bank transfers, you can keep one bank account or bank transfer provider for all invoices. You can also switch to Advanced mode to route invoices to different bank accounts or providers based on invoice currency, customer country, and/or customer segment.

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Email senders

In Settings > Emailing > Sending, you can customize the sender name, sender email address, and reply-to address independently for each invoicing entity. A custom sender address requires a verified sending domain. Entities without overrides use the default settings. See Sender and reply-to addresses for setup instructions.

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Delete invoicing entity

You can delete an invoicing entity from Settings > Invoicing entities. Open the entity’s actions menu, click Delete, then confirm in the modal. Deleting an entity requires the settings update permission. A few rules apply:

• Existing invoices are preserved. Deleting the entity does not remove the invoices it issued.
• The default invoicing entity cannot be deleted. The Delete action is disabled for it; set another invoicing entity as default first.
• The entity must have no active dependencies. Hyperline blocks the deletion and returns an error if the entity is still linked to customers, running subscriptions, quotes, or customer segments. Reassign or remove these elements before deleting the entity.

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Payment methods

You configure payment methods separately for each invoicing entity. This lets you select the payment methods that the entity can offer and set the default payment provider or bank account used for each method. To review these settings, go to Settings > Invoicing entities, select the invoicing entity, then open Payment methods. These settings act as the defaults for the entity’s customers. Customers set to Use default settings for a payment method inherit the entity configuration, and updating the entity settings automatically applies to those customers. Customers with an explicit override or a disabled method are not affected. See customer-level configuration for details.

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Configure bank accounts for bank transfers

For bank transfers, the selected bank account or provider determines the transfer details Hyperline adds to an invoice. In the Bank transfer row, you can select a single bank account or bank transfer provider used for every invoice. You can also switch to Advanced mode to route invoices to different destinations based on the invoice and customer.

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Advanced mode

In Advanced mode, you define a list of mappings. Each mapping combines one or more criteria with the destination to use when the criteria match:

• Currency: match invoices issued in a specific currency.
• Country: match customers based in a specific country.
• Segment: match customers that belong to a specific segment.

Each mapping targets one of two destination types:

• Bank account: Hyperline prints the account details on the invoice, and your customer sends the transfer directly to that account. You reconcile incoming payments yourself.
• Bank transfer provider (such as Mollie): the connected provider handles the transfer and collects and reconciles payments automatically.

Each mapping must specify at least one criterion and exactly one destination, either a bank account or a provider, never both in the same mapping. Criteria within a mapping are combined with AND. For example, a mapping with Currency: EUR and Country: France only applies to invoices in EUR issued to customers based in France. You can save the settings only once the mappings table has at least one row. When an invoice is generated, Hyperline picks the destination of the mapping whose criteria match the invoice and its customer. For a bank account, Hyperline adds those account details to the invoice; for a provider, the provider’s transfer instructions apply. Mappings that combine more criteria are considered more specific than mappings with fewer criteria. To configure mappings, open the Bank transfer row, select Advanced, then click Add mapping for each rule you need. Click Save changes when you are done. See Payment methods for details about supported methods, payment service providers, and customer-level configuration.

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Tax enforcement

Tax enforcement settings are scoped to each invoicing entity. In Settings > Taxes, you can:

• Enable Enable local tax number when company customers billed by this entity need a country-specific tax number in addition to, or instead of, a Tax ID.
• Enable Require customer tax identifier when company customers must provide a Tax ID or, if local tax numbers are enabled, a local tax number before billing details can be completed.
• Enable Require valid tax ID for reverse charge when reverse charge should apply only after the customer’s tax ID has been externally validated.

See Tax management for details on validation statuses, VIES, and reverse charge behavior.

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Customer-level configuration

You assign invoicing entities at the customer level, and each customer is linked to a single invoicing entity. Updating a customer’s invoicing entity does not impact existing active subscriptions; only new subscriptions created after the update will reflect the change. When customers are created via CRM integrations or other automated flows, Hyperline automatically assigns an invoicing entity based on the customer’s country. If Hyperline finds no country-specific match, it uses the default invoicing entity instead.

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Reporting

You can filter your dashboard by invoicing entity, allowing you to have a global view on the entity’s business metrics. You can also find the invoicing entity in most exports, allowing you to do your own data analysis. You can use the API to fetch elements like customers or invoices that match a specific invoicing entity.