Getting started with accounting

Hyperline’s accounting module turns your billing activity into journal entries automatically. Every invoice, payment, and credit note posts to your books following rules you control, so your books always match what you billed and deferred revenue is recognised on schedule. No spreadsheets, no manual bookkeeping. The module is built around five building blocks:

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Before you start

Make sure you have:

• The accounting module enabled on your workspace (see above)
• Billing activity to account for (invoices, payments, credit notes), current or upcoming
• The accounting standard your books follow (IFRS, US GAAP, UK GAAP, French GAAP, or another local GAAP)
• A decision on whether you will sync entries to an external accounting tool, such as Xero, QuickBooks, Pennylane, NetSuite, Exact Online, or Rillet

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Setup flow

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1. Create your ledger

A ledger is one self-contained set of books, with its own chart of accounts, rules, and journal entries. Most companies start with a single ledger mirroring the official books they report on. Go to Accounting and click Create ledger. You will be asked to configure:

• Name: a label to identify the ledger (e.g. “Statutory IFRS”)
• Invoicing entity: the entity this ledger is attached to
• Currency: the functional currency, the single currency this ledger keeps its books in. Invoices in other currencies are converted using the exchange rate at invoice time
• Journal entry pattern: the numbering format for journal entries (e.g. JE-{YYYY}-{number})
• Ledger type: the accounting standard, which determines the starting chart of accounts and rules

Start with one statutory ledger (the official books you file with tax authorities and auditors) and pick the type matching your jurisdiction:

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2. Accounts and rules are created for you

Setting up a chart of accounts and mapping every billing event to the right accounts is usually the tedious part. Hyperline does it for you, based on the ledger type you picked:

• A chart of accounts matching the selected standard, such as ASC 606 revenue accounts for US GAAP
• A complete set of accounting rules mapping each billing event (invoice posted, invoice settled, credit note created) to the right accounts

Entries post correctly without any extra configuration. You can review everything in Accounting > Settings, and customise accounts and rules at any time, for example to map a specific product to its own revenue account.

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3. Watch entries post

From here on, you never write these entries by hand. Each time an invoice is finalised, a payment settles, a credit note is issued, or usage is consumed on a usage-based product, Hyperline applies your rules and posts the matching debits and credits. You can browse them in two places:

• Accounting > Journal entries: all posted entries, filterable by account
• The Accounting section on any invoice page: the entries and recognition schedules for that specific invoice

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4. Verify a first invoice

Once a first invoice has been issued, open the invoice page and scroll down to its Accounting section: accounts receivable should equal the total owed, revenue (or deferred revenue) the net amount, and the tax line the tax. If those match, every future invoice will post the same way. To understand exactly which debits and credits Hyperline posts for each event, see how entries are computed.

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Next steps

You can also export financial reports as spreadsheet (XLSX) files: general ledger, income statement, balance sheet, and the revenue recognition waterfall, from the chart of accounts and revenue recognition views. See Export financial reports.