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Exact is a Dutch technology company that provides software for small and medium enterprises. Exact Online is its cloud-based accounting software.

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Prerequisites

You need to have a valid Exact Online account and admin rights on Hyperline.

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Setup

1

In Hyperline, navigate to the Settings > Integrations page

2

Click Connect on the Exact Online card

3

Authenticate on Exact Online

If you are not already logged into Exact Online, enter your credentials to proceed.
4

Enter your division number

You will be redirected to Hyperline. Navigate to Settings > Integrations > Exact Online and enter your division number.
5

Configure codes and invoice push mode

Configure the required codes and select your invoice push mode. See the Invoice push mode and Settings sections below for details.
6

That's it!

Your Hyperline account is ready to send invoices and credit notes.

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Reconcile Hyperline and Exact Online customers

If you already have existing customers in Exact Online, we’ll need to link them with the corresponding customers in Hyperline. Our support team is available to assist you with this process during onboarding.

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Synchronization

When you connect your Exact Online account, Hyperline automatically sends invoices with their complete details (including line items and PDF file).
By default, only invoices and customers created after the connection date will sync. If you need to push older data to Exact Online, please contact our support team.

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Invoice PDF synchronization

Invoice PDFs are automatically attached to invoices in Exact Online when they are first synced. If you need to re-attach or update PDFs for existing invoices (for example, if the initial attachment failed), please contact our support team.

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Customer synchronization

Hyperline supports 2 modes of synchronization for customers:
  • no synchronization: customers are not synchronized with Exact Online.
  • from Hyperline to Exact Online: customers created in Hyperline are automatically created in Exact Online with their details.

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Payment synchronization

Hyperline supports 3 modes of synchronization for payments:
  • no synchronization: payments are not synchronized with Exact Online.
  • from Exact Online to Hyperline: payments created in Exact Online are automatically created in Hyperline, and the status of the related invoice is updated accordingly.
  • from Hyperline to Exact Online: payments created in Hyperline are automatically created in Exact Online as bank journal entries.
The synchronization delay is 1 hour maximum.

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Invoice push mode

Hyperline can push invoices to Exact Online in two different ways:
  • Sales Invoices (default): Invoices are created as sales invoices in Exact Online. This mode is useful if you need to manage invoices directly in Exact Online’s invoice module.
  • Sales Entries: Invoices are created as sales entries (journal entries) in Exact Online. Enable the Create sales journal entry instead of sales invoice flag in your integration settings to use this mode.
The push mode applies to both invoices and credit notes.

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Settings

You can configure the following codes on the Settings > Integrations > Exact Online page:
  • Invoice account code: General Ledger (GL) account code used for invoices.
  • Credit note account code: GL account code used for credit notes.
  • Payment account code: GL account code used for payments created in Exact Online.
  • Invoice sales journal code: Sales journal used when pushing invoices as sales entries. By default, invoices will be created with the sales journal code 70.
  • Credit note sales journal code: Sales journal used when pushing credit notes as sales entries. By default, credit notes will be created with the sales journal code 70.
  • Bank journal code: Bank journal used when creating payments in Exact Online.
  • Tax code: Default tax code used when no tax code is matched for the line items products.

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Product, tax and account codes

Exact Online requires a product code for every invoice line item only when using the Sales Invoices mode. When using the Sales Entries mode, product codes are not required. Tax codes can be configured in two different ways:
  • At the product level: Define a specific tax code for each product in Hyperline. This tax code will be used when the product is invoiced.
  • At the invoicing entity level: Configure tax codes with automatic computation of tax rates in the tax settings of the relevant invoicing entity. When configured this way, tax codes are automatically resolved according to what is configured in Hyperline and pushed to Exact Online.
You can also define a General Ledger account code for every product. If no account code is defined, the default invoice or credit note account code will be used.